Our handling of your data and your rights

Information according to the Articles 13, 14 and 21

General Data Protection Regulation – GDPR


We hereby inform you about the processing of your personal data by us and the claims and rights to which you are entitled under the data protection regulations. Which data are processed in detail and how they are used depends largely on the services you have requested or the agreements we have made with you.


  1. Who is responsible for data processing and whom can I contact?

Yamato Scale GmbH

Hanns-Martin-Schleyer-Str. 13

47877 Willich




T +49 (0) 2154 9159-0

F + 49 (0) 2154 40626


You can reach our Data Protection Supervisor at:




  1. Which sources and which data do we use?

We process personal data that we receive from you as part of our business relationship. In addition, we process – as far as necessary for the provision of our service – personal data that we have legitimately received from our cooperation partners (for example, to execute orders, to fulfill contracts or on the basis of your consent). Furthermore, we process personal data that we have legitimately gained and are able to process from publicly available sources (for example, directories, press, media). Relevant personal data are name, company e-mail and telephone number.


  1. To which end do we process your data (purpose of processing), and on what legal basis?


We process personal data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz, abbreviated BDSG)..


3.1 For the fulfillment of contractual obligations (Article 6 (1) (b) of the GDPR)


The processing of personal data (Art. 4 No. 2 GDPR) takes place for business initiation and the execution of orders as well as for all activities necessary for the administration, operation and maintenance of equipment.


3.2 In the context of the balance of interests (Article 6 (1) (f) of the GDPR)



If necessary, we process your data beyond the actual fulfillment of the contract for the protection of legitimate interests of ours or of third parties.



–              Review and optimization of procedures for needs assessment

–              Advertising and delivery of information when given that you have not objected to the use of your data

–              Market research and opinion polls


3.3 On the basis of your consent (Article 6 (1) (a) of the GDPR)

Insofar as you have given us consent to the processing of personal data for specific purposes, the legality of this processing is based on your consent. A given consent can be revoked at any time.


Please note that the revocation is not retroactive; it is only valid for the future. It does not apply to processing that has occurred prior to the revocation.




  1. Who receives my data?


Your data will be received by those entities within the Yamato Scale Group that need it to fulfill our contractual and legal obligations. Our contractors (Art. 28 of the GDPR) can also receive data for these purposes. These are companies in the domains IT Services, Logistics, Printing Services, Telecommunications, Consulting as well as Sales and Marketing.


Other data recipients may be the ones for whom you have given us your consent to submit the data.



  1. How long will my data be stored?


If necessary, we process and store your personal data for the duration of our business relationship, which includes, for example, the initiation and execution of a contract. It should be noted that our business relationship is a permanent readiness for the maintenance of machinery and equipment; it is thus a long-term relationship implied to last for years.


We are furthermore required to respect certain obligations for the storage and documentation of data which result from the German Commercial Code (Handelsgesetzbuch, abbreviated HGB) and the German Fiscal Code, among others. The deadlines for storage and documentation specified there will be adhered to.



  1. Is data transmitted to a third country or to an international organization?


Data will only be transmitted to third countries (countries outside the European Economic Area (EEA)) if this is necessary for the execution of your orders (e.g. payment and securities orders), is required by law or you have given us your consent. Details will be provided to you separately, if required by law.



  1. Which data protection rights do I have?


Any data subject has the right of access under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to erasure under Article 17 of the GDPR, the right to restriction of processing under Article 18 of the GDPR and the right to data portability under Article 20 of the GDPR. The restrictions according to §§ 34 and 35 of the German Federal Data Protection Act (Bundesdatenschutzgesetz, abbreviated BDSG) apply to the right to information and the right to erasure. In addition, there is a right to lodge a complaint with a supervisory authority (Art. 77 of the GDPR in conjunction with § 19 of the BDSG).



  1. Is there an obligation for me to provide data?


As part of our business relationship, you only have to provide those personal data which are necessary for the execution and termination of a business relationship or which we are legally obliged to collect.



Information about your right to object according to Article 21 of the General Data Protection Regulation (GDPR)


  1. Right to object in individual cases

According to Article 6 (1)(f) of the GDPR (data processing on the basis of a balance of interests), you have the right to object at any time to the processing of your personal data. If you object, we will no longer process your personal data.


  1. The right to object to the processing of data for direct marketing purposes

In individual cases we will process your data for direct marketing purposes. You have the right to object at any time to the processing of your personal data for the purpose of such advertising. If you object to the processing for direct advertising purposes, we will no longer process your personal data for these purposes. The objection can be made free of form and should be addressed to:


Yamato Scale GmbH

Hanns-Martin-Schleyer-Str. 13

47877 Willich